Privacy Policy
Effective Date: 6 June 2025
Village Green Gatherings (“we”, “us”, or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information when you interact with us – whether through our website, membership, events, or communications.
By using our services or becoming a member, you agree to the terms outlined in this policy.
1. What Information We Collect
We may collect the following types of personal information from you:
- Contact details – name, email address, phone number, home address (optional)
- Membership details – start date, subscription type, renewal status, payment history
- Event participation – bookings, cancellations, feedback, accessibility needs (if shared)
- Business submissions – if you submit content for our newsletter or member promotions
- Technical data – IP address, browser type, and interactions with our website (collected via cookies)
2. How We Use Your Information
We use your information to:
- Manage your membership and subscription
- Send you event updates, newsletters, and important community news
- Process bookings and event communications
- Share relevant offers and discounts from local partners
- Respond to your enquiries or support requests
- Improve our services and understand how members engage with us
We will never sell your personal data, and we only share it when necessary to provide our services (e.g. payment processing, email platforms).
3. Marketing & Communications
If you opt in to receive updates, we will send you:
- Weekly or monthly member emails
- News about upcoming events or new offerings
- Occasional surveys or feedback requests
You can unsubscribe from emails at any time by clicking the “unsubscribe” link at the bottom of our messages or by contacting us directly.
4. Sharing Your Data
We only share your personal information with trusted third parties where necessary, such as:
- Payment providers (e.g. Stripe, PayPal)
- Email platforms (e.g. Mailchimp, Substack, etc.)
- Website hosting and analytics providers
These partners are required to keep your data secure and not use it for their own purposes.
5. Data Storage & Security
We take appropriate steps to protect your personal data from unauthorised access, disclosure, or loss. Information is stored securely using password-protected systems and secure cloud platforms. Only authorised administrators have access to your personal data.
6. Your Rights
You have the right to:
- Access the personal information we hold about you
- Correct inaccurate or outdated information
- Request the deletion of your data (subject to legal and contractual obligations)
- Withdraw your consent for communications at any time
To exercise any of these rights, please contact us at:
📧 [Insert your contact email]
7. Cookies
Our website may use cookies to improve your browsing experience, track site usage, and support basic functionality. You can adjust your cookie settings via your browser at any time.
8. Policy Updates
We may update this Privacy Policy from time to time. When we do, we’ll notify members via email or by posting the revised version on our website. Continued use of our services after changes have been made indicates acceptance of the new policy.
9. Contact Us
If you have any questions or concerns about this Privacy Policy or how your data is handled, please get in touch: villagegreengatherings@gmail.com