Become a member

Village Green Gatherings – Membership Terms & Conditions

 May 2025

These Terms & Conditions (“Terms”) outline the rules and guidelines for becoming a member of Village Green Gatherings (“we”, “us”, or “our”). By purchasing a membership, you agree to abide by the following Terms.

1. Membership Eligibility

Membership is open to individuals aged 18 and over who support the values of community, connection, and respect. We reserve the right to decline or revoke membership if behaviour is deemed disruptive, disrespectful, or not in line with our community ethos.

2. Membership Fees and Payment

  • Memberships are available on a monthly or yearly basis.
  • Yearly members benefit from two months free compared to the monthly rate.
  • Payment is taken in advance and is non-refundable unless otherwise stated.
  • Payments are processed securely through our chosen payment provider.

     

3. Renewals and Cancellations

  • Monthly memberships renew automatically each month unless cancelled before the renewal date.
  • Yearly memberships renew annually unless cancelled before the renewal date.
  • You may cancel your membership at any time via your account settings or by contacting us. Access to membership benefits will end at the conclusion of your current billing period.
  • No partial refunds will be given for cancellations made part-way through a billing cycle.

     

4. Member Benefits

Members gain access to:

  • A programme of exclusive events (e.g. walks, talks, workshops, socials)
  • Discounts at selected East Lothian businesses and services
  • The opportunity to share personal business offerings via our weekly member email (subject to approval)

     

Benefits may evolve over time. We reserve the right to add, change, or remove specific perks or events without prior notice, though we will always aim to inform members in advance where possible.

5. Event Attendance

  • Some events may have limited spaces and will require booking in advance.
  • Cancellations should be made as early as possible to allow others to take your place.
  • Event details (timing, location, activity, etc.) will be provided in advance and are subject to change.
  • Members are responsible for their own safety and wellbeing during events. Please let us know of any accessibility needs in advance.

     

6. Member Conduct

We expect all members to treat others with kindness, respect, and inclusivity. Discrimination, harassment, or inappropriate behaviour will not be tolerated and may result in suspension or termination of membership.

7. Promotion of Member Businesses

Members may submit their business or special offers for inclusion in our weekly email. We reserve the right to review and approve all submissions. Promotions must align with the spirit and values of Village Green Gatherings.

8. Privacy

We take your privacy seriously. Member data will be used solely for the purpose of managing your membership and communications related to Village Green Gatherings. We will never sell or share your information without your consent. See our [Privacy Policy] for full details.

9. Changes to Terms

These Terms may be updated occasionally. Members will be notified of significant changes via email. Continued membership after changes are made constitutes acceptance of the updated Terms.

10. Contact

If you have questions about your membership or these Terms, please contact us at: villagegreengatherings@gmail.com 

11. Physical Activity Waiver

By participating in any Village Green Gatherings event that involves physical activity (including but not limited to walks, workshops, movement sessions, or outdoor gatherings), you acknowledge and agree that:

  • You take part voluntarily and at your own risk.

     

  • You are responsible for assessing your own physical and mental fitness to participate.

     

  • You will inform the organiser of any relevant medical conditions, accessibility requirements, or concerns in advance.

     

  • Village Green Gatherings, its organisers, volunteers, and associated partners are not liable for any injuries, illnesses, accidents, or losses sustained during or as a result of your participation in any event.

     

  • You agree to take reasonable care during activities and to follow any safety guidance provided.

     

If you are unsure about your ability to safely take part in an event, please consult your doctor or healthcare provider before attending.

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